Filevine

Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform—where modern legal work happens with clarity and consistency. Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine’s rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country. Job Summary We are looking for an executive assistant to support our Product team. This person will handle a wide range of administrative and executive support related tasks and will be able to work independently with little supervision. This person will be very well organized, flexible and enjoy the administrative challenges of supporting a fast-paced executive. The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important. Cool Company Benefits: - A dynamic, rapidly growing company, focused on helping organizations thrive - Medical, Dental, & Vision Insurance (for full-time employees) - Competitive & Fair Pay - Maternity & paternity leave (for full-time employees) - Short & long-term disability - Opportunity to learn from a dedicated leadership team - Top-of-the-line company swag Privacy Policy Notice Filevine will handle your personal information according to what’s outlined in our Privacy Policy. Communication about this opportunity, or any open role at Filevine, will only come from representatives with email addresses using "filevine.com". Other addresses reaching out are not affiliated with Filevine and should not be responded to. Responsibilities: Maintain appointment schedule by planning and scheduling meetings, conference, teleconference, and travel Organizing EVP’s time by reading, researching and routing correspondence: drafting letters and documents; collecting and analyzing information; initiating telecommunications Prepare and submit expense reports on behalf of the EVP Produce information by transcribing, formatting, inputting, editing, retrieving, copying and Transmitting text, data, and graphics Collecting and analyzing information to prepare reports and prep EVP for meetings Provide historical reference by developing and utilizing filing and retrieval systems and potentially recording meeting discussions. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; and participating in professional societies. Contribute to encouraging, high performing team culture by completing individual tasks to achieve team goals. Qualifications: 3+ years as an Executive Assistant to C-level executives or Partners at professional services firms Experience operating in a fast growing company; tech company experience preferred Highly organized Able to anticipate needs and dependencies without being asked or directed Excellent time management and prioritization Superior writing/editing skills Flexible and willing to perform other duties as requested Strong attention to accuracy and detail A life long learner, constantly learning, improving and innovating Tech savvy

Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform—where modern legal work happens with clarity and consistency. Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine’s rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country. Position Overview We are seeking a talented and experienced Senior Product Designer to create exceptional user experiences for Filevine's legal work platform. In this role, you will design intuitive, efficient, and visually compelling solutions that address the complex needs of legal professionals. The ideal candidate will combine strong UX/UI design skills with strategic thinking, collaboration abilities, and a passion for solving challenging problems through thoughtful design. Compensation Information: $150,000 - $175,000 base The base salary range represents the low and high end of the salary range for this position. The total compensation package for this position will be determined by each individual’s location, qualifications, education, work experience, skills and performance. We believe in the importance of pay equity - the range listed is just one component of Filevine’s total compensation package for employees. This position is also eligible for a paid time off policy, as well as a comprehensive benefits package. Cool Company Benefits: - A dynamic, rapidly growing company, focused on helping organizations thrive - Medical, Dental, & Vision Insurance (for full-time employees) - Competitive & Fair Pay - Maternity & paternity leave (for full-time employees) - Short & long-term disability - Opportunity to learn from a dedicated leadership team - Top-of-the-line company swag Privacy Policy Notice Filevine will handle your personal information according to what’s outlined in our Privacy Policy. Communication about this opportunity, or any open role at Filevine, will only come from representatives with email addresses using "filevine.com". Other addresses reaching out are not affiliated with Filevine and should not be responded to. Responsibilities End-to-End Design: Lead the design process from concept to implementation, including user research, wireframing, prototyping, visual design, and design specifications. User-Centered Design: Apply user-centered design principles to create solutions that are intuitive, accessible, and aligned with user needs and business objectives. Design System: Contribute to and maintain Filevine's design system, ensuring consistency and scalability across the platform. Cross-functional Collaboration: Work closely with product managers, engineers, researchers, and other stakeholders to define requirements, iterate on solutions, and ensure successful implementation. Design Leadership: Provide guidance and mentorship to junior designers, review design work, and help establish best practices within the design team. User Research: Participate in and sometimes lead user research activities to validate design decisions and gather insights for future improvements. Continuous Improvement: Analyze user feedback and product metrics to identify opportunities for enhancing existing features and experiences. Qualifications Experience: 5+ years of product design experience, preferably in SaaS, enterprise software, or legal technology. Education: Bachelor's degree in Design, Human-Computer Interaction, or related field; equivalent professional experience considered. Portfolio: Strong portfolio demonstrating UX/UI design skills, problem-solving abilities, and experience designing complex workflows. Technical Skills: Proficiency with design and prototyping tools (Figma, Sketch, Adobe Creative Suite), understanding of design systems, and familiarity with front-end development principles. Soft Skills: Excellent communication and presentation abilities, strong collaboration skills, and the capacity to give and receive constructive feedback. Domain Knowledge: Experience designing for professional users and complex workflows; familiarity with legal processes is a plus.